The previous Parts I and II of this series covered an overview of document management within Bigfoot CMMS, and went through a specific example for you to follow along. Part III will now show you what to expect in future releases of Bigfoot CMMS, particularly as it relates to managing reference materials.
Using URL links within Bigfoot continues to be an important aspect of the solution, especially with the addition of more functionality. This month, Smartware Group is announcing the release of Occupational Safety & Health as an add-on solution to its core Bigfoot CMMS system. Among its many features will be the accessibility of a library of safety information (checklists, standards, Material Safety Data Sheets (MSDS), etc.), which may be associated with PMs/Work Orders (WOs).
The first entry is a PDF file, because it’s a document that was created in-house. Note that the second entry does not have a “.pdf” extension. Remember how we pasted a link and then named it in Part II? That’s what happened here: the name of the link is intended to get more attention as it’s called by the name the guys in the garage use…
This one reference in Safety Programs may be associated with loads of PMs and WOs, but that doesn’t use up additional space. In the case of the link to the Electrolyte MSDS, it is hardly a fly spec on your Bigfoot storage.
Let’s see how it’s deployed: on the WO Summary, there will soon be some new icons.
This particular safety program is required, as shown below.
When the user opens the reference, she’s given a link to the Safety Program, and a spot to verify her compliance. When the user clicks on the name, “MSDS Battery Acid,” she sees the MSDS at the manufacturer’s site (which doesn’t consume any of your storage space, and is the most up-to-date information you can get).
The end result of this new option is worth its weight in gold:
The ability to track not only your safety programs, but a time/date stamp of who reviewed these programs – all within your CMMS.
So go ahead. Get familiar with how to use hyperlinks instead of document uploads. Want to learn more? Subscribe to our monthly newsletter by e-mailing email@example.com today.