If you’re tired of grabbing repair binders with half the pages falling out and scanning work order receipts into the abyss perhaps it’s time to take the CMMS plunge. Finally every piece of equipment, every spare part, every vehicle, invoice, leasing agreement, outside maintenance contractor…essentially any maintenance-related information has a home in CMMS.
Now, instead of dropping everything to fix a malfunctioning machine, a mechanic can calmly turn to his CMMS system, look up the machine, see any pertinent history, generate a work order, make the repairs, enter time and materials and close it out. It’s all good.
Wait… not so fast…CMMS isn’t “plug ‘n play” like your Apple iPad…
A successful CMMS implementation takes a bit of planning and patience. What do you want out of the system? How will you get the maintenance team to adapt? If you downloaded the Bigfoot CMMS demo you may have tested a work order or two so you have a taste. Before you fully implement the software and start entering all your assets, follow the guidelines below to get the most out of Bigfoot and the fastest ROI.
Step 1: Invite your maintenance team to be on the CMMS planning committee.
Feedback from the people in the ﬁeld combined with the reporting, analysis and other goals of management will give you the best results. Plus, if people at all levels are involved they will accept the change more easily and work in common toward a successful implementation. No one wants software forced on them when they have not been involved in the planning process – especially any keyboard-phobic technicians.
Step 2: Identify your needs, wishes and goals.
What and where are your biggest maintenance headaches? Do you want better control of requests for repairs? Preventive maintenance schedule? Want to analyze employee repair time to get better performance; machines that are frequent flyers? Thinking through your goals will pay off in the end.
Step 3: Orient yourself on the beneﬁts and features of Bigfoot CMMS.
While Bigfoot is easier than putting together a piece of Ikea furniture it makes more sense to dig into the product once you’ve had training. Go through the orientation. Use the startup kit. The documentation will help you set up basic and detailed information on equipment, work order types, etc. Make sure these items are reviewed as a team; map it out on a white board.
Step 4: Now you’re ready to start entering your equipment, parts, PMs, etc.
Data entry can get kind of tedious. Perhaps try a small subset of your operations to work out the kinks. Get to know the Bigfoot replication features to make this go as painlessly as possible. Smartware Group can also assist with this process by importing items from other systems, in any file format. Ask your account rep about that, or e-mail firstname.lastname@example.org.
Step 5: Experiments/test run/go live
Now try generating some work orders. Set up some PMs. Start using the system. Make the necessary tweaks. Get comfortable, and get to ready to “go live.” With increased usage comes increased maintenance productivity!