Adding a CMMS is a major moment for any organization, and the implementation process will be different for every facility or plant. This is partly due to the variety of systems already in place as well as the particular business processes organizations are currently adhering to or plan to adhere to with the completion of the CMMS implementation.
This is why, when maintenance and reliability leaders are assessing the CMMS marketplace, it’s important to consider the CMMS integration options available with each solution. Seeking the maximum benefits granted by a new CMMS deployment is only natural in today’s demanding maintenance environment, but the advantages can be undercut if there are no connections (or a cumbersome connection process) between the CMMS and the rest of the organization’s software portfolio.
Removing the Potential for Error
CMMS can be more effective when asset and facility data is available across the enterprise, including functional areas outside of maintenance and reliability. When data is shared between many different systems and departments, companies stand to gain improved visibility and better communication throughout the organization. Data accuracy and integrity is also affected. As the adage goes, data entered into multiple systems will inevitably be wrong. By streamlining data automatically between CMMS and systems like accounting, HRMS, ERP, procurement, and asset monitoring, the potential for human error is removed.
CMMS Integration Options
The technologies used to connect CMMS with other software products are many and varied, but truly depend upon a company’s needs and budgetary limitations. Is real-time integration an actual necessity? Real-time integration will ensure a seamless flow of data between systems consistently: when you check your employee certifications in your HR system, the same certifications will exist for users in your CMMS, as an example.
Or will periodic synchronizations satisfy data accessibility initiatives? This type of integration, for instance, can sync suppliers, parts, and other data between your procurement solution and CMMS several times throughout a given day. The difference between real-time and periodic synchronization can mean a great deal in terms of project complexity and costs; though, either option should be available from your CMMS provider.
Consulting for Integration Success
A good CMMS integration project should incorporate the assistance of the provider’s Consulting services. A CMMS consultant will act as a project manager to understand the extent of the integration requirements involving each system, propose the actual solution from available integration options, and help configure the integration for ongoing success. CMMS Consulting services become especially important when it comes to CMMS integration, as no two integration projects are alike.